Who is responsible for preparing the meeting agenda?

The correct answer is that the secretary is responsible for preparing the meeting agenda. This role is fundamental to ensuring that meetings are organized, focused, and productive. The secretary typically gathers input from other members, including the chairperson and other committee members, to understand what needs to be discussed.

The agenda serves as a roadmap for the meeting, outlining the topics to be addressed, the order in which they will be discussed, and the time allocated for each item. By managing this process, the secretary helps to establish clear expectations for the meeting, promotes efficiency, and ensures that all necessary subjects are covered.

In contrast, while the chairperson leads the meeting and guides discussions, they often rely on the secretary to organize and prepare the agenda. The vice chair might help support the chairperson in leading discussions but does not usually take on the responsibility of drafting the agenda. The treasurer primarily focuses on financial matters and budgetary issues rather than the logistical aspects of meeting organization. Therefore, the secretary's role is crucial in setting the groundwork for effective meetings.